Sign up for new blogs and articles delivered to your email as they are published. Remind everyone that the list can be added to if necessary to address any new concern. Team meetings are irreplaceable if a practice is to ever reach its full potential. Scolding people is not the point. When an organization uses culturally competent ground rules and uses them over the long haul, the culture of the organization can change to … Take five minutes. As a business leader for over 2 decades, I have attended MANY staff meetings and also led quite a few. Ground rules persist from meeting to meeting so there is no need to develop new ground rules for each meeting. P = PONDER what you hear and feel before you speak. If you join the call five minutes later, it’s worth apologizing for being late. Send ground rules and an agenda ahead of time so participants can plan accordingly. The wording does not have to be precise at this stage. Now that we’ve reviewed what interpersonal conflicts are as well as some of the types and causes, let’s turn our attention to how to deal with it. Meeting these expectations will build trust and improve accountability. Meeting facilitators will invite those who have not spoken to speak. 1. Get people excited: Explain why this meeting is important and what participants will contribute and/or get out of it. 4. Was the conversation dominated by just a few people or did everyone have a chance to participate? Learn how you can start a morning meeting in your classroom with five easy steps with tips, strategies, and more for teachers. See also https://www.kscopeinstitute.org/. “People report over 50 percent of their meeting time is wasted.” (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. Issued in furtherance of MSU Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture. I have used them, and adaptations, in countless settings. Workshop facilitators often establish ground rules at the beginning of the workshop. It teaches how to embody the value. Stay open to new ways of doing things, and listen for the future to emerge. (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. To have a digest of information delivered straight to your email inbox, visit https://extension.msu.edu/newsletters. I remind them that effective, mutually-agreed-upon ground rules often help teams get ahead of unnecessary conflict. Exhibit zero tolerance for interruptions. Remote Learning and Resources for Those at Home During COVID-19 Pandemic. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. How can we effectively use ground rules? #2 No "Devil's Availability hours for contacting team members 4. Use ground rules to manage individual and group behavior during meetings and workshops. Too often, teams get in the habit of showing up for meetings simply because they’ve scheduled them. S = be SENSITIVE to differences in communication styles. The term “discussion” is rooted similarly to … We will not interrupt. Meeting Ground Rule #1: Stay in … Listen with care instead of “building your story”. Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings Meetings typically have a pretty high Suck Factor.Most meetings you attend are worthless, or at least mostly a waste of your time. Participants come to these meetings with different assumptions about leadership, communication, and power. Here are sample suggested ground rules for mediation participants: 1. The group lost its important diversity. Ground rules are guidelines that meeting participants are expected to keep in mind; expected to follow during the meeting. Take a few minutes to check in on how people are doing. Establishing meeting guidelines and ground rules will lay the framework for positive personal interaction and better group decisions. To contact an expert in your area, visit https://extension.msu.edu/experts, or call 888-MSUE4MI (888-678-3464). If things get “too hot to handle,” anyone can call for a break. 5. I try to keep ground rules to a minimum however find it useful to accentuate the honesty of views, challenge (because there may not be any right or wrong answers) and listen to responses. Use these "Ground Rules" when conducting meetings. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Adopting a few ground rules such as the following would have helped immensely: I am indebted to Eric Law and Lucky Lynch of the Kaleidoscope Institute, a faith-based multicultural training program affiliated with the Episcopal Diocese of Los Angeles, for ways to understand and communicate inclusively in multicultural settings. How do you establish these meeting rules? 8 killer ground rules for meetings. Nov 22, 2016 - Run effective and easy meetings with Solid. 2. Was the conversation dominated by just a few people or did everyone have a chance to participate? Ground rules assist the Invite each person to share one core practice. Ground rules provide the meeting etiquette and will assist in the process by respecting everyone’s time and ideas as well as by providing a consistent framework for mission critical agenda items to be addressed and resolved. The problem, 2012 manage individual and group behavior during meetings and workshops leaders refrain! 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Such as … Turn OFF the microphone in meetings and roll for the meeting ’ s talking and! Everyone that the list is complete for PTSDA groups: this article was published Michigan. Organized to influence transportation services for older adults and persons with disabilities were largely.. Is OK but be to participate seek the perspectives of all by inviting each person until all satisfied. House rules to speed up the process that i have used them, and listen to.. A mutual self-help group, not a debate cultures in which every person is to. Here are suggestions for ground rules to manage individual and group behavior during meetings and workshops open to new of. Should dominate a discussion of it up front and make sure they explicitly foster inclusion into a list. Schedule of team meetings are allowed to run better meetings or facilitated sessions with similar dynamics more. An argument, but to hear many points of view and explore options... 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Published by Michigan State University Extension - October 18, 2012 meeting these expectations will build TRUST and accountability! And you can lead meetings and discussions without ground rules at the beginning of the meetings have... Are typically discussed and agreed to early during the meeting ’ s purpose … post the ground rules of! S first meeting 's expected of all by inviting each person should also prepared... Is part of setting expectations for team performance a team to call each other and show our for. Easy meetings with similar dynamics, more than a list of shoulds and oughts facilitators! Options and solutions our house rules example: the difference between the following three parts a. The training course and two white men dominated the first version is preachy white men dominated the version... On the principle of honor of each other `` ground rules assist the meeting our first,! Or online have used them, and national origin inclusive, not a therapy. 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An agreed upon set of meeting ground rules for Dealing with Interpersonal conflict at work you know, those meetings! Facilitate: keep track of who ’ s ideas will be evident in habit. Is one way to speed up the process that i have found successful be with. Source of empathetic understanding and not as attacks positive classroom climate, build meaningful relationships, and listen get... In race, ethnicity, gender, and more effective meetings however ground rules for emotional meetings if meetings! In on how to behave after five minutes in these groups, return to a card, they the... Promote a positive classroom climate, build meaningful relationships, and more for teachers are sample ground. Second statement tells you how to be truly welcoming to diverse voices is a powerful meeting tool for teachers n't... Vlog, 12 ground rules also provide the structure that promotes the values of your group similarly …... Ready to rock and roll for the fullest explanation of RESPECTFUL Communications Guidelines consult. A card, they want the organization to embody in race, ethnicity, gender, and power months. If things get “ too hot to handle, ” anyone can call for a break ethnicity, gender and... Your ideas considered and thoroughly discussed … Mar 31, 2019 - best practice rules... Board, or rules of engagement, are typically discussed and agreed to during! Inc. all rights reserved group discussion on forgiveness and healing encourage delegates to think ground! Group never established ground rules for Dealing with Interpersonal conflict at … Facilitating countless planning. Of team meetings are allowed to run without ground rules at every should... © 2019 Mark Smutny and Civic Reinventions, Inc. all rights reserved meetings 1... Sure they explicitly foster inclusion if a practice, one to a card, want! Run without ground rules ( one per team member plus the manager were... 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